Teams

The platform offers the possibility to create different teams. This is to enable different user groups to work on different projects that cannot be shared with the rest of the company. Teams will isolate the data, models, notebooks, dashboards of the team from other platform users.

Access and use an existing team:

Once you are on the launching page of the platform, you will see the list of teams that you are part of. You just need to click on a team to enter it. You will then enter the folder structure of that team, where open and create notebooks and folders. By default, all users are included in the Global (Company wide) team.

If you want to upload data to a specific team, you should click on the file manager tab at the top of the screen and navigate in the desired team folder structure. Only members of the team can access their team File Manager area where their teams’ data is uploaded.

Launching page of the platform

Create a new team:

Platform admins have the possitiliby to create new teams. To do so click on the Team tab at the top of the screen and click on “Create a new team” (only .

Teams page in the platform

Give a name to the team and add people in the team. Please note that:

• Even if you create the team yourself, you should still add your email address in the list if you want to be part of the team.
• Don’t forget to assign at least one team leader in the team (by ticking the box next to the email address). Otherwise, no one will be able to manage the team.
• If you invite people who are not yet registered to Monolith, they will receive an email inviting them to register on the platform first.
• Users might not be added to the team if their email is not allowed on the platform (e.g. email outside of company).

In the example below, someone is creating the “Team material”, including themselves as a team leader and 2 colleagues as team members.

Creation of a new Team in the platform

Manage a team:

If you are a team leader in a team, you can click on that team in the Teams page to manage it. There, you will be able to (see corresponding numbers in figures below):

1. View the different team members as well as their status. For instance, in the figure below, we can see that Myself is an admin, that Colleague 1 and Colleague 2 are team members already registered on the platform, and that colleague3@mycompany.com is not yet registered on the platform, but has been invited.
2. Remove team members from the team by clicking on their name. They will still have access to the Monolith platform, but won’t have access to that team (and its files in the file manager).
3. Promote/demote them as team leaders by clicking on their name. Make sure you always have at least one team leader.
4. Invite more members into the team by clicking on the “Invite to team” button. You can then add email addresses to invite new members.
5. Archive a team by clicking on the “Archive Team” button. This will remove the team from the list of your active teams, and you won’t be able to use or create any content in that team.
6. Restore an archived team. To do so, in the Teams tab, click on “See archived Teams” at the bottom of the page. You can then click on an archived team and then click on “Restore Team”. This will add the team back in the list of your active teams and you will be able to recover all the content from that team.
7. Delete a team. To do so, you first need to archive a team and access that archived team (see above). Then, you can click on “Delete Team”.

View of an active team's details in the platform

View of an archived team's details in the platform